Contract Management in Cerivo

This article gives you an overview of Contract Management in Cerivo. For a step by step guide to using the new Contracts module - read how to create new contracts in Cerivo.

Contracts are more than documents. They define responsibilities, commitments, risks, renewal dates, supplier relationships, and decisions your organization may need to stand behind later.

Cerivo’s Contract Management module brings that information into one clear place, helping your team manage contracts with greater confidence and less manual follow-up. From extracting contract details with AI to managing renewals and keeping track of contract editions, Cerivo helps you build a clear and reliable contract record over time.

What Contract Management helps you do

With Cerivo, you can create and manage contracts in a structured way, connecting the contract itself with the people, vendors, files, dates, and tasks that matter.

Instead of storing agreements in separate folders, inboxes, or spreadsheets, Cerivo gives you a single place to see what exists, who is involved, what needs attention, and when action is required.

Key benefits

Bring contract information into Cerivo faster with AI

When you upload your main contract file, Cerivo can use AI to extract contract details and populate them directly in the contract. You stay in control of the process by reviewing the extracted information and choosing which data to keep.

This reduces manual data entry while helping you create a structured contract record from the start.

Keep contract information clear and accessible

Each contract can include key dates, a description, status, category, responsible people, assignees, and contract documents. This gives your team a shared overview and makes it easier to understand where each contract stands.

Stay ahead of important dates

Start dates, expiration dates, renewal dates, and committed dates can all be managed directly on the contract. Cerivo sends notifications to the Responsible and Assignee seven days before expiration, renewal, and committed dates, helping the right people prepare and act in time.

When it is time to renew a contract, you can schedule the next edition in advance. You can review and update dates, payments, price index information, status, and the main contract file before the renewal takes effect. The current contract information remains in place until the existing edition expires.

Keep a clear record as contracts change

Contracts evolve over time. Cerivo uses editions to help you keep track of those changes.

When a contract is renewed, its edition is updated so you can maintain continuity between the current contract and what comes next. Together with contract history, this creates a clearer record of how the agreement has developed over time.

Keep contract payments and costs visible

You can add recurring and one-time payments directly to the contract, including currencies, payment frequencies, onboarding fees, and other financial commitments.

Cerivo can also calculate annual costs and total contract value based on the contract duration. This gives teams a clearer understanding of financial obligations over time and helps create better visibility across supplier and customer agreements.

Connect contracts to the right parties

You can add both internal and external contract parties from your companies and vendors. This helps clarify ownership and relationships, especially when several teams or suppliers are involved.

Keep all supporting material in one place

Contracts often come with related documents, links, amendments, or supporting files. Cerivo lets you add attachments, upload files, link to relevant URLs, preview documents, and view version history.

Turn follow-up into action

You can create tasks directly from the contract. This helps teams move from “we need to remember this” to clear ownership, due dates, and progress.

Build a stronger record over time

Contract editions, history, attachments, structured fields, and ownership information help create a more reliable record of each agreement.

That makes it easier to understand what has changed, see who is responsible, follow up on commitments, and stay ready for audits, reviews, or internal questions.

When to use Contract Management

Use the Contract Management module when you need to:

• Create a structured record from an existing contract using AI extraction
• Store and manage supplier or customer contracts
• Track expiration, renewal, and commitment dates
• Prepare and schedule contract renewals
• Keep track of contract editions as agreements change
• Add and monitor contract payments and financial commitments
• Connect contracts to internal companies and external vendors
• Keep amendments, links, and related documents together
• Assign follow-up tasks
• Maintain a clear record of contract ownership, changes, and activity

Why it matters

Contracts carry important business commitments. When information is difficult to find, spread across different tools, or disconnected from day-to-day work, it becomes harder to know where things stand and what needs attention.

Cerivo turns contract management into a clearer, more reliable routine. Your team can bring contract information into one place, prepare for renewals, keep track of changes, and act on important commitments with confidence.

Any questions? Contact us at support@cerivo.com!