Your step-by-step guide to GDPR compliance in Cerivo

A clear overview of how your organization uses personal data is the foundation of GDPR compliance.

By mapping your data in Cerivo, you can document your processing activities, identify gaps, and build a structured, reliable way of working.

This guide walks you through the key steps.

1. Set up your Cerivo workspace

Start by setting up your account and preparing your workspace.

• Create your Cerivo account
• Get familiar with how to work in Cerivo - see Getting started with Cerivo articles.
• Invite relevant users to support the work
  

This ensures you have the right people and structure in place from the beginning.

2. Map your systems

Begin by documenting all systems where personal data is stored or processed.

Add each system and include relevant details.

This creates the foundation for understanding where your data lives.

Learn more about mapping your systems here.

3. Map your vendors

Next, add your vendors—especially data processors.

Document:

• who they are
• how they process data
• any relevant agreements or transfers

This gives you a clear view of how data moves outside your organization.

Learn more about mapping your vendors here.

4. Map your Processing Activities

Once your systems and vendors are in place, you can map your Processing Activities.

By connecting systems, vendors, and processes, you create a complete picture of how personal data is used.

If needed, you can explore additional guidance on processing activities, such as:

• how to structure processing activities
• common examples
• the right level of detail

When your Processing Activities are complete, Cerivo can generate your Article 30 record.

5. Review legality and documentation

Once your data is mapped, review whether your processing is supported by the right legal basis, policies, and procedures.

Make sure:

• your processing is lawful
• your documentation is complete and up to date.

6. Build ongoing routines

GDPR compliance is not a one-time effort.

It requires consistent, ongoing work.

To stay on track:

• Treat your records as living documents
• Review and update systems, vendors, and Processing Activities regularly
• Use tasks to create recurring routines and assign responsibility
• Train and inform your organization as practices evolve
• Set up processes for handling requests, incidents, and regulatory requirements
• Integrate Cerivo with your existing tools where relevant

Over time, this creates a structured and sustainable approach to compliance.

Any questions? Contact us at support@cerivo.com!